Terms and Conditions
General Terms of Sale, Delivery and Payment of Kowa Optimed Deutschland GmbH
1. Scope of Application
1.1 The sale of optics, cameras, spotting scopes, binoculars, accessories and other
products (hereinafter "Product") is exclusively subject to these General Terms and
Conditions of Sale, Delivery and Payment (hereinafter "General Terms and
Conditions"). General Terms and Conditions of the buyer do not apply even if we
have not expressly contradicted them.
1.2 Individual agreements, supplementary agreements, additions and amendments
shall take precedence over these General Terms and Conditions.
1.3 Additions, amendments and other special agreements require our confirmation in
written form to be effective.
1.4 These General Terms and Conditions only apply to merchants, entrepreneurs,
legal entities under public law or special funds under public law.
1.5 References to the validity of statutes are only of clarifying significance. Even
without such clarification, the statutory provisions shall therefore apply, unless they
are directly amended or expressly excluded in these General Terms and Conditions.
2. Conclusion of Contract
2.1 The presentation and advertising of articles in our online shop is always subject
to change and non-binding and can be changed without our prior notice, unless it is
expressly marked as binding in writing or contains a written acceptance period.
2.2 By sending an order via the online shop by clicking on the button "send order",
you place a legally binding order, which represents an offer to us. We can accept the
buyer's offer within a period of two weeks from receipt.
2.3 The buyer's order is confirmed by us by e-mail (“order confirmation”). This
confirmation of receipt merely documents that the order has been received and does
not constitute an acceptance of the offer, unless the confirmation of receipt also
2. 4 A contract with us is only concluded when we accept an order by means of a
declaration of acceptance or carry out the delivery.
2.5 If the delivery of the ordered products is not possible, for example because the
corresponding products are not in stock, we can refrain from a declaration of
acceptance. In this case a contract will not be concluded. We will inform you of this
immediately and will refund any consideration already received without delay.
3. Prices & Price adjustment
3.1 Unless otherwise agreed, sales prices quoted are in euros for deliveries FCA
warehouse Düsseldorf (Incoterms 2020) plus the applicable statutory value added
tax and plus costs of packaging.
3.2 For orders, below 100.00 Euro or the minimum order quantity communicated, we
will additionally charge a minimum quantity surcharge and a handling fee.
3.3 Additional costs caused by special requests regarding the mode of shipment (e.g.
express transport) shall be borne by the buyer.
3.4 Until delivery, we reserve the right to adjust the prices accordingly if, after
conclusion of the contract, there are not only insignificant cost reductions or cost
increases (e.g. due to collective agreements, changes in the tax burden, changes in
the prices of raw materials and supplies, other price changes of suppliers or exchange
rate fluctuations) for which we are not responsible and which were not foreseeable
with sufficient certainty at the time of conclusion of the contract. A cost change of
10% of the sales price is considered insignificant. Cost reductions with regard to
individual price components are offset against cost increases for other price
components. Upon request, we will provide the buyer with evidence of the reasons
for the price adjustment. In the event of an ongoing supply relat ionship, we may,
under the same conditions, adjust the prices agreed for future orders.
3.5 The buyer has the right to terminate the contract in case of significant price
4. Terms of payment
4.1 Our invoices are payable without deduction within 30 days of the invoice date and
delivery or acceptance of the goods.
4.2 If the payment deadline is exceeded, the buyer is in default without further
reminder. Decisive for the timeliness of the payment is the receipt of the invoice
amount on the account specified by us.
4.3 However, we are entitled at any time, even within the framework of an ongoing
business relationship, to make a delivery in whole or in part only against advance
payment or the provision of a reasonable security.
4.4 If, after the conclusion of the contract, it becomes apparent that our claim to the
purchase price is endangered by the Buyer's inability to perform or due to other
impediments to performance, we shall be entitled to refuse performance in
accordance with the statutory provisions and - if necessary after setting a deadline -to withdraw from the contract (§ 321 German Civil Code).
4.5 The buyer is only entitled to set-off or retention rights insofar as his claim has
been legally established or is undisputed.
5. Delivery and default of acceptance
5.1 Unless otherwise agreed, deliveries shall be made FCA warehouse Düsseldorf
(Incoterms 2020) at our respective location or to a carrier designated by the buyer. In
the case of a sales shipment (“Versendungskauf”), the risk of loss, damage or
destruction of the product is transferred to the buyer at the latest at the beginning of
the loading process.
5.2 Indicated delivery periods or delivery dates are non-binding unless they have
been expressly agreed in writing as binding. Delivery periods begin with the order
confirmation. Four weeks after a non-binding delivery date or a non-binding delivery
period has been exceeded, the buyer may request, in writing, delivery within a
reasonable period. After receipt of the written request and expiry of the deadline, we
shall be in default of delivery if we culpably fail to deliver. As long as the buyer does
not fulfil his obligations to cooperate, in connection with the delivery on time, or does
not make an agreed down payment, delivery periods are extended or delivery dates
are postponed by a corresponding period of time.
5.3 Delivery is subject to us receiving our supplies punctually and in good order. If we
are prevented from fulfilling our contractual obligations, be it due to force majeure
such as war, terrorism, riots, natural disasters, fire or other unforeseeable
circumstances beyond our control such as strikes or lawful lockouts, operational or
transport disruptions, difficulties in procuring raw materials or insufficient supply by
suppliers, the agreed delivery periods shall be extended or the agreed delivery dates
postponed by the duration of the hindrance plus a reasonable start-up period in each
case. This also applies if these circumstances occur during an already existing delay.
We will inform the buyer of the beginning and the expected end of such circumstances
as soon as possible. If the hindrance lasts two months or longer, both parties may
withdraw from the contract concerned.
5.4 The buyer is in default of acceptance if he does not accept the product at the end
of the binding delivery period or on the binding delivery date. In the event of a nonbinding delivery period or a non-binding delivery date, we may notify the buyer that
the product is ready for delivery; if the buyer does not accept the product within one
week of receipt of the notification of readiness for delivery, he will be in default of
5.5 The risk of loss, damage or destruction of the Product shall pass to the Buyer at
the latest at the time of default of acceptance. If the buyer is in default of acceptance,
we may charge him for the additional expenses we incur as a result. As a lump-sum
compensation for storage costs, we may charge 0.1% of the invoice amount for the
stored product per calendar day of storage, but not more than 1% per calendar month.
The proof of higher damages and our legal claims (in particular compensation for
additional expenses, appropriate compensation, termination) remain unaffected; the
flat rate is to be offset against further monetary claims. The buyer has the right to
prove that we have not incurred any damage or that the damage incurred is less.
5.6 We reserve the right to make changes to the product within the framework of
production discontinuations and conversions or minor technical or color deviations
during the delivery period, provided that these are reasonable for the buyer in
consideration of his interests. The buyer will be informed immediately about the
nature, content and scope of such changes.
6. Claims for defects of the buyer
6.1 The Buyer's claims for defects presuppose that he has fulfilled his statutory
obligations to inspect and give notice of defects in accordance with § 377 HGB
(German Commercial Code). Complaints must be made immediately and in writing,
specifically stating the defect. Recognizable defects must be reported to us within
one week of delivery at the latest, hidden defects within one week of their discovery
at the latest. Claims due to delayed notification of defects are excluded.
6.2 In the case of products intended for installation or other further processing, an
inspection must in any case be carried out immediately before processing.
6.3 The obligation to examine and give notice of defects shall also apply if it is agreed
that we deliver the product directly to a third party (drop shipment). In this case, the
third party can make the notification of defects.
6.4 The basis of our liability for defects is above all the agreed quality of the products.
All product descriptions and manufacturer information as well as technical
documentation which are the subject of the individual contract or which were made
public by us (in particular in catalogues or on our Internet homepage) at the time of
the conclusion of the contract shall be deemed to be an agreement on the quality of
6.5 If there is no agreement on the quality of the goods, the statutory provisions shall
apply to assess whether or not a defect exists (§ 434 (1) sentences 2 and 3 German
Civil Code). However, we do not assume any liability for public statements of third
parties (e.g. advertising statements) which the buyer has not pointed out to us as
being decisive for his purchase.
6.6 The buyer's rights in respect of defects do not exist in the case of natural wear
and tear or damage that occurs after the transfer of risk as a result of improper use,
improper storage or failure to observe the manufac turer's, assembly or operating
instructions. The same applies to interventions in or other manipulations of the
product. This does not apply if the buyer can prove that the defect claimed by him
was not caused by this.
6.7 The costs of examining the product shall be borne by the Buyer. Defective
products must be made available to us for inspection upon request.
6.8 If the delivered product is defective, we may choose whether we provide
subsequent performance by eliminating the defect (rectification) or by delivering a
defect-free item (replacement). Subsequent performance shall take place without
recognition of a legal obligation.
6.9 Subsequent performance does not include the removal of the defective item or
its reinstallation if we were not originally obliged to install it.
6.10 The place of performance for subsequent performance is the originally agreed
place of delivery where we have made the product available for collection or dispatch
for the purpose of delivery. We shall reimburse claims of th e buyer for expenses
incurred for the purpose of subsequent performance, in particular transport, travel,
labour and material costs, in accordance with the statutory provisions if a defect
actually exists. We are entitled to charge the buyer for the costs of an unjustified
demand for the removal of defects, unless the lack of defect was not recognizable to
6.11 The right to self-remedy by the Buyer shall only exist in urgent cases, e.g. if
operational safety is endangered or to prevent disproportionate damage. The buyer
has the right to demand compensation from us for objectively necessary expenses
incurred in this connection. We are to be informed immediately, if possible in advance,
of any such self-remedy. The right of self-remedy does not exist if we would be
entitled to refuse a corresponding subsequent performance in accordance with the
6.12 In the event of final failure of the subsequent performance, the buyer is entitled
to reduce the purchase price (§ 441 German Civil Code) or to withdraw from the
contract concerned (§§ 323, 326 para. 5 German Civil Code). In the case of an
insignificant defect, however, there is no right to withdraw from the contract.
6.13 If the product is dispatched by us, the buyer shall, in order to secure recourse
claims against the carrier, immediately inspect the delivery item on receipt for
externally visible damage or shortfalls and, if found, note the cause and extent of the
damage on the consignment note and have it confirmed by the carrier's delivery
person with his signature. The buyer shall notify the carrier in writing of any damage
or shortfall in quantities not externally recognizable, stating the cause and extent of
the damage, immediately upon discovery, at the latest within seven days of delivery.
The buyer must inform us of the damage or shortfall and the notification in writing
immediately. Claims due to improperly notified transport damage are excluded.
6.14 Claims of the Buyer for damages or compensation for futile expenses shall exist
only in accordance with clause 7, even in the case of defects, and shall otherwise be
excluded. If the product is sold as a used product, all defect rights are excluded with
the exception of any claims for damages limited in accordance with clause 8.1.
7. Statute of limitations
7.1 The Buyer's rights in respect of defects shall become statute-barred one year
after handover to the carrier or provision of the product.
7.2 However, these restrictions shall not apply if
(a) a defect was fraudulently concealed or
(b) a guarantee has been given for the quality of the product. Other legally binding
special regulations on the statute of limitations also remain unaffected.
7.3 In the event of rectification, the remaining part of the original limitation period, but
at least further 6 months, shall commence upon completion of the rectification
measures or return of the rectified product. The same shall apply in the case of a
7.4 The aforementioned limitation periods of the law on sales also apply to contractual
and non-contractual claims for damages of the buyer which are based on a defect of
the goods, unless the application of the regular statutory limitation period (§§ 195,
199 German Civil Code) would lead to a shorter limitation period in individual cases.
The Buyer's claims for damages are subject to the statutory limitation periods, in the
case of culpable injury to life, body or health, in the case of intent and gross
negligence, and in accordance with the Product Liability Act.
8.1 We shall only be liable for damages within the scope of fault-based liability in the
event of intent and gross negligence, irrespective of the legal grounds. In the case of
simple negligence we shall be liable
a) for damages resulting from injury to life, body or health
b) for damages resulting from the violation of essential contractual obligations, the
fulfilment of which is essential for the proper execution of the con tract and on the
observance of which the buyer regularly relies and may rely; in this case, however,
liability is limited to the typical foreseeable damage.
8.2 The liability according to clause 8.1 shall apply in the same way for damages
caused by gross negligence by our employees or agents who are not our organs or
8.3 In the cases of clause 8.1 sentence 2, we shall not be liable for loss of profit,
consequential or indirect damages.
8.4 The above limitations of liability do not apply to the liability
a) because of fraudulently concealed defects,
b) from the assumption of a guarantee of quality
c) from the product liability law.
8.5 Insofar as our liability is excluded or limited in the above clauses, this shall also
apply to claims for damages by the buyer against our organs, executives, employees
9. Reservation of proprietary rights
9.1 We reserve proprietary rights to the products sold until full payment of all claims
arising from the purchase contract and an ongoing business relationship ("reserved
goods"). If a current account relationship exists within the scope of the business
relationship, we reserve the proprietary rights to the delivered product until receipt of
all payments from acknowledged balances.
9.2 The reserved goods may neither be pledged to third parties nor transferred by
way of security before full payment of the secured claims. The buyer must inform us
immediately in writing if an application is made for the opening of insolvency
proceedings or if third parties seize the goods belonging to us (e.g. attachments).
9.3 The buyer is authorized to resell and/or process the reserved goods in the
ordinary course of business, provided it is ensured that the resulting claims are
transferred to us. The following shall then apply:
a) The reservation of proprietary rights extends to the full value of the products
resulting from the processing, mixing or combination of our goods, whereby we are
considered the manufacturer. If a third party's right of ownership remains in effect
after processing, mixing or combining with goods of a third party, we shall acquire coownership in proportion to the calculated values of the processed, mixed or combined
goods. Otherwise, the same applies to the resulting product as to the goods delivered
under reservation of title.
b) The buyer hereby assigns to us by way of security the claims to which the buyer is
entitled from the sale or on any other legal grounds relating to the reserved goods,
either in full or in the amount of any co-ownership share. We accept the assignment.
The obligations under clause 9.2 shall also apply with regard to the assigned claims.
c) In addition to us, the buyer remains authorized to collect these claims. We will not
collect the claims as long as and insofar as the buyer meets his payment obligations,
no application for the opening of insolvency or similar proceedings has been filed and
no cessation of payments has occurred. If one of these cases exists, the buyer must
inform us immediately in writing; at our request, the buyer is obliged to inform the
debtors of the assignment and to provide us with the information and documents
required to assert our rights.
9.4 After withdrawal from the contract, we are entitled - without prejudice to our other
rights - to take back the reserved goods from the buyer. After taking back and prior
warning, we shall be entitled to make appropriate use of the reserved goods. The
proceeds of such realization shall be set off against the Buyer's liabilities, minus
reasonable realization costs.
9.5 In the case of sales abroad, the buyer is obliged to ensure that the reservation of
proprietary rights agreed under clause 9 remains effective. The buyer must take the
necessary steps to ensure this. If the local foreign legal system does not permit
reservation of proprietary rights with the effects of German law, we are entitled to
exercise other security interests to secure our rights, if and to the extent that these
exist under the local legal system. The buyer must cooperate in these measures.
10. Termination of an ongoing supply relationship
10.1 We are entitled to terminate the contract without notice for good cause within
the framework of an ongoing business relationship if
(a) an application for the opening of insolvency proceedings against the buyer has
been rejected due to lack of assets, enforcement proceedings against the buyer have
been unsuccessful, or enforcement measures have been brought against the buyer
and have not been lifted within one month (e.g. lifting of an arrest);
(b) we do not obtain a bad debt insurance for deliveries to the buyer with an
appropriate coverage and at normal market conditions at reasonable expense or an
existing bad debt insurance policy lapses or defaults;
(c) the buyer has repeatedly defaulted on payment to a not inconsiderable extent, or
(d) the buyer has violated any other contractual obligation.
However, this shall only apply after the unsuccessful expiry of a deadline set for
remedial action or after an unsuccessful warning, provided that such a deadline or
warning is not dispensable by way of exception, particularly in view of the severity of
the breach of duty or other special circumstances.
10.2 Terminations must be made in writing to be effective.
10.3 No compensation or indemnification claims may be made by the Buyer as a
result of the termination of the Agreement. Claims for damages due to breach of a
contractual obligation in accordance with clause 9 remain unaffected.
11. Compliance with regulations, export, disposal
11.1 The buyer must comply with all relevant legal regulations, regulatory
requirements, court decisions and official orders, import regulations of the importing
country. Buyer shall obtain in due time all necessary permits, authorizations and
licenses, in particular those required for import, resale or use of the product.
11.2 The buyer must observe all operating, use, warning and disposal instructions
relating to the product which have been made available to him.
11.3 The buyer shall indemnify us against claims of third parties in the event of a
breach of his obligations under clauses 11.1 and 11.2. In the event of a reasonable
suspicion that the Buyer would breach his obligations under Clauses 11.1 and 11.2
or if all necessary permits, authorizations or licenses are not available and this is not
due to our fault or responsibility, we may withhold the delivery from the Buyer.
11.4 The proper disposal of the product is the responsibility of the buyer. Insofar as
we are obliged to do so due to mandatory legal requirements, we will take back
products manufactured by us for disposal at the request of the buyer. The Buyer shall
bear the reasonable costs incurred thereby.
12. Assignment of contractual rights and obligations
The Buyer may not assign all or part of the rights and obligations incumbent upon
him without our prior written consent. We may assign the rights and obligations
incumbent upon us, in particular to affiliated companies within the meaning of § 15 of
the German Stock Corporation Act (AktG).
13. Place of performance
Place of performance - also internationally - is Düsseldorf. Exclusive place of
jurisdiction - also internationally - for all disputes arising from or in connection with
our delivery is Düsseldorf.
14. Applicable law
14.1 The law of the Federal Republic of Germany shall apply to all legal relations
between us and the buyer, under the exclusion of the UN Convention on Contracts
for the International Sale of Goods.
14.2 Conditions and effects of the reservation of proprietary rights according to clause
9 are, however, subject to the law of the respective location of the object, insofar as
the choice of law made is inadmissible or ineffective in favor of German law.
This General Terms and Conditions and text shall be governed by and construed in
accordance with the laws of Germany. They are available in both the German and
the English language.